Bookkeeping for gyms and fitness
Bookkeeping for gyms, studios and fitness businesses.
Memberships, class packs, PT income and trainer payments reconciled properly, so you know your real margin per member, class and location.
No. 26365740★★★★★
5.0 on
GoogleWhat we handle for you
- Weekly reconciliation in Xero
- Membership and booking software integration
- Prepaid revenue tracking
- Trainer and instructor payments
- Monthly P&L by location
Sound familiar?
Members through the door, but cash flow still feels lumpy.
Direct debits, failed payments and refunds make membership income hard to reconcile
Upfront packs and annual memberships get counted as income the day they’re paid
Personal trainers are paid as contractors with no clear split
Supplements and merch sit in the same pot as memberships
You can’t see which classes or locations actually make money
There’s a better way. ↓
How we do it
Fitness bookkeeping isn’t standard small-business bookkeeping.
Membership billing
Ezypay, Debitsuccess and Stripe direct debits reconciled, including failed payments and refunds.
Booking software
Mindbody, Glofox, PushPress and Clubworx income matched to Xero.
Prepaid packs
Class packs and annual memberships recognised as they’re used.
Trainer payments
PT and instructor contractor splits paid and tracked cleanly.
Retail and merch
Supplements and merch stock separated from membership revenue.
Location reporting
Each studio or gym on its own P&L.
What’s included
- Weekly reconciliation in Xero
- Membership and booking software integration
- Prepaid revenue tracking
- Trainer and instructor payments
- Payroll, super and STP
- BAS lodgement
- Monthly P&L by location
Who it’s for
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